Today the concept of “internal audit” is widespread in business. Many large enterprises and companies prefer to create their own internal audit services and departments, training their employees. Besides, there is a constantly growing demand on the labor market for specialists who possess relevant knowledge and have an international diploma.
Tasks of the internal audit at the enterprise
The internal audit of an enterprise is an activity aimed at providing objective and independent consultations and guarantees in order to improve the company’s operations. The purpose of internal auditing is to assess risks, find ways to reduce them, and increase the profitability of business processes. The auditors’ consultations include assessment, analysis and report on the productivity and reliability of the processes. They are addressed directly to administration of the organization.
The main tasks of the internal audit at the enterprise are:
- Verification of internal control systems to determine the level of performance of departments;
- development of an integral risk management system, analysis of its performance, as well as the creation of measures to reduce risks;
- control over observance of the principles of corporate governance.
Owners implement one general strategy of organization development and manage the main directions, and, as a rule, hire top managers to solve minor and day-to-day tasks. In this case, the company uses a tool to control the state of affairs – ISO internal audit. It allows owners to obtain a complete and objective assessment of the entire organization.
Checklist for internal audit
Control of accounting and management accounting, as well as other areas of economic activity should take place at absolutely all enterprises. However, it is important to be aware of the peculiarities of this procedure. All processes should follow each other in an orderly manner. Because it is by complying with this requirement that you can avoid many mistakes and problems during the audit by the controlling authorities. Filling out a checklist greatly simplifies the process. Its role is very difficult to exaggerate.
What you should know about the checklist
This document consists of a list of detailed questions on the audit in progress. The checklist does not have a definite format established in the legislation. However, it is necessary to follow some rules when compiling and filling it out. This is what will reduce the likelihood of problems in the audit process. In fact, the checklist can help to solve a wide range of questions and tasks not only during the audit, but also during the regular activities of the enterprise. This document can be used by various organizations, supervisory institutions and their officials.
With the help of the checklist you can solve the following tasks:
- to properly plan the audit in accordance with legal regulations;
- carry out intermediate and selective control, conduct effective time management;
- ensure that important parts of the audit are not missed; it is one of the means of memory;
- simplifies the audit; with its help, the audit is comprehensive, structured and holistic, etc.
Internal Audit of the Quality Management System
Quality Management System – QMS is one of the parts of the whole company management system, which is created in order to provide and control the stability of economic activity, high quality and minimization of costs for production of a product or rendering of a service.
According to the QMS, the documentation structure is as follows:
- quality requirements (quality guidelines);
- quality objectives and policies for products, services; necessary documented processes;
- regulations of procedures, work instructions; quality records.
The audit of quality management systems is not regulated by either federal or international legislation. Therefore, there are no mandatory legislative norms that define the procedure and rules for auditing quality systems at the enterprise. This is due to the voluntary desire of the organization to conduct certification of quality systems. And all work that accompanies the construction and implementation of the quality system is also a voluntary initiative.
Consequently, organizations that audit the QMS, can carry out their activities without additional licenses or other approvals. And for the implementation of internal audits these documents are not needed. In spite of this, there are special rules that govern QMS audits.
For example, ISO 9001, which is called “Guidelines for auditing management systems”. It can be used for internal and external audits.
Internal audit order An internal audit order is an internal document that is written by the head of the company that establishes:
- the dates of the audit;
- groups of internal auditors and specialists responsible for carrying out the audit;
- the provision of conditions for the internal audit;
- control over the conduct of the audit.